Spreadsheets. PDFs. Word documents. Hundreds of emails. Even more attachments. Which are the most current? Which have the greatest priority?
Your business should be building ships, not managing communication. Aquila dramatically reduces your mail while ending attachment chaos. Ship-owners and shipyards exchange messages inside Aquila, keeping it obvious which comments are most recent and what your reply deadlines are. With Aquila, your communication will stay current and clear.
Aquila turns the chore of managing thousands of plan-approval comments and replies into an organised conversation on each item. Maintaining massive spreadsheets and emailing them back-and-forth will be obsolete. Once you submit your initial batch of comments to the shipyard, each becomes an independent conversation.
Once a comment is submitted, your conversation really begins. With so much to keep track of, it is critical that the comments and plans most needing your attention are easy to find. Aquila's powerful filters help you spend more time doing your work than prioritising it.
Filter plans by category, overall status, what's urgent, or needing a reply written. Find plans with unsent and drafted replies, or even comments made by you.
Inspired by the "chess-clock," managing replies is made simpler through an automatic countdown beginning as soon as any official reply is completed. The countdown can be configured according to each project's contracted number of allowed days per reply. As soon as it's within five days of that reply's due date, it becomes "urgent," and the flame icon pops up and remains until the reply is sent.
Further simplifying things, in Aquila it's possible for all team members to draft and edit replies before sending. Junior engineers can draft replies to be vetted later by senior engineers, who in turn will send them as official replies. Also, because private discussion is sometimes needed before moving forward, an internal conversation panel is seen only by your team, and remains as a helpful record even after that conversation is concluded.
If you can upload electronic versions of your plans, it's possible to manage versions of the plan as they are revised. "Awaiting Revision" ensures the comment's chess-clock is suspended until you can confirm the next plan revision contains all requested changes.
When a comment is "Accepted", it can be marked for follow-up at Factory Acceptance Testing (FAT). When marked for follow-up, a "to-do" check-list is automatically created inside the respective FAT.
NCRs track issues arising during the actual build. Soon, the NCR layout will be the same as in Plan Approvals. This means it will share the same functionality, including better filtering, draft replies, and separate panes for both official replies and internal conversations. Replies can include attachments, allowing both shipyards and the ship-owners to show whether an issue was resolved satisfactorily.
Both on-screen and in PDFs, NCRs include all images uploaded to document the issues.
There are no limits to the number or size of photos uploaded to NCRs. Our drag-and-drop interface automatically resizes images for easy viewing, saving users from fussing with image sizes when downloading from a camera. On-screen, one click takes you to high-resolution images, so you'll see what you need, quickly and in great detail.
Currently under development, our FATs module will be released during the next quarter.
One of FATs' key features is its scheduling system. It displays in clear terms which FATs still need to be booked, which are already scheduled, who is attending, and what the post-FAT status is.
Any comments marked as "Follow-up at FAT" will generate a testing checklist within the FAT they are assigned to, across all the hulls within a project. The FATs module will include much of Plan Approvals' functionality, such as revisions, both official comments and internal conversation panes, while also incorporating checklists, test attendance, and documentation/certification management.
FATs will operate generally the same as Plan Approvals (with revisions, official comments with replies and internal conversations) plus the additional functionality of check-lists, test attendance and document/certificate management.
Aquila's comprehensive information can be leveraged to help improve all phases of the design and build. Here, key performance indicators are visualized so management has greater insight into the flow and progress of their ship-builds. Questions like "Where are we at with all the plan comments?" or "How responsive has the shipyard been to our NCR requests?" are easily answered through data parsed and displayed graphically.
The goal here is allowing for the expediting of resources to problem areas by making it faster and easier to monitor advances with any number of items in a particular category, and/or by identifying areas consistently late in responding.
Among the KPIs easily trackable through Aquila are: